Web Forms

Overiew

Web Forms can be used to collect information from tenants and other parties in a reliable and consistent format. There are a number of default forms available for you to use on your property website (see below for examples).

Notifications

Most web forms are configured to send email notifications to the property manager when users submit a form. These email notifications can be customized as needed.

Without going into too much detail there is some not-so-obvious nuance related to setting up form notifications so they are sent to the right people. This nuance I’m referencing has to do with how form notifications are named. The rules are as follows:
  • If a form notification is named Admin Notification…
    • The Send to Email field is ignored for this notifications and all admin users will receive form submission notifications
  • If a form notification is named Admin Notification Manual Recipient…
    • The Send to Email field is honored and only users added to this field will receive form submission notifications

Additionally, regarding the Send to Email and From Email fields:

  • Send to Email field: Most properties use their property alias (i.e., blackwelder@kilroyrealty.com) instead of a list of specific recipient emails. This makes it easier to manage notifications long-term in the event you experience turnover or want to add someone as a recipient. Instead of having to add them explicitly to every form you can simply add them to the alias list and they will start to receive any notifications being sent to it.
  • From Email field: Similar to the above it looks like you have chosen to be explicit about entering your emails into this field. It is encouraged you to use {admin_email} for this feield. This will ensure the email notifications being sent come from Kilroy – Blackwelder (blackwelder@kilroyrealty.com). This applies to all form notifications—User Notifications and Admin Notifications.

Customization

In most cases any of these forms can be customized for your specific needs. Please submit a Sifter issue if a default form does not meet your property requirements.

Help

If you need help implementing a form or have any questions about how forms can be added to your website please submit a Sifter issue.

Access Card Request Form

This is the access card request form…

Access Card Request Form

After Hours HVAC Request

This is the after hour hvac request form…

After Hours HVAC Request Form

Dog Registry

This is the dog registry form…

Dog Registry Form

Electric Vehicle Registration

This is the electric vehicle registration form…

Electric Vehicle Registration Form

FLS Team Warden – Single-Tenant

This is the single-tenant fls team warden form…

FLS Warden Team - Single-Tenant Form

FLS Team Warden – Multi-Tenant

This is the multi-tenant fls team warden form…

FLS Warden Team - Multi-Tenant Form

Key FOB Request

This is the key fob request form…

Key FOB Request Form

Mobility Assistance

This is the mobility assistance form…

Mobility Assistance Form

Overnight Parking

This is the overnight parking form…

Notification of Overnight Parking Form

Property Removal Pass

This is the property removal pass form…

Property Removal Pass Form

Recycling Container Order Form

This is the recycling container order form…

Recycling Container Order Form

Signage Requests

This is the signage requests form…

Signage Request Form

Special Event Requests

This is the special event request form…

Special Event Request Form

Text Message Alerts

This is the text message alerts form…

Text Message Alerts Form

Vendor Access

This is the vendor access form…

Vendor Access Form